Procurement Administrator
Oldtimer Middle East · Dubai, United Arab Emirates
Tailor my CV for this job — freeAll purchasing for the group runs from our Dubai hub, and as the group grows we are strengthening our procurement function and looking for a capable Procurement Administrator to join our team on-site in Dubai.
Job Description
We are looking for an organised and accurate Procurement Administrator to keep the group's purchasing cycle moving. You'll prepare reorder lists for management approval, raise purchase orders in ERPNext, follow up with suppliers in Europe, Japan, the USA and China, keep supplier data and prices current, and hand clean paperwork to our Logistics and Accounting teams — with room to grow into a Procurement Officer role as the group expands.
Key Responsibilities
- Prepare the weekly reorder list from ERPNext reports for management approval
- Raise purchase orders in ERPNext and obtain supplier confirmations with prices, quantities and ship dates
- Record purchase requests from our KSA, Qatar and Kuwait branches and confirm availability dates back to them
- Track open orders, chase late items weekly and escalate delays
- Maintain the supplier master: contacts, payment terms, Incoterms, lead times and price lists
- Keep the supplier calendar — pre-season deadlines, factory holidays, minimum order rules
- Hand confirmed orders and shipping documents to Logistics; attach supplier invoices to orders and receipts for Accounting
- Follow up supplier claims for short, wrong or damaged deliveries until resolved
- Maintain the open-order register and send a weekly status report
Qualifications
- 1–2 years of experience in purchasing, procurement, sales administration or logistics administration, ideally in a trading or distribution company
- Hands-on experience with an ERP or inventory system (ERPNext, SAP Business One, Odoo, Zoho or similar); ERPNext training provided
- Good Excel skills: lookups, filters and basic pivot tables
- Strong attention to detail with numbers and part numbers
- Good written and verbal English communication skills; confident in following up with suppliers
- Organised, reliable and able to run a weekly routine with minimal supervision
- Based in the UAEDesirable:
- Interest in motorcycles or the powersports trade; riders welcome
- Basic knowledge of Incoterms and import documentation
- Arabic language skills, spoken and/or written
- Diploma or degree in supply chain, business or logisticsWhy Join Us?Join Oldtimer Motorcycles and take ownership of the day-to-day purchasing operations of a growing multi-country group. Work on-site in Dubai directly with management and our Logistics and Accounting teams, with a clear progression path towards a Procurement Officer role and involvement in sourcing for KSA, Qatar and Kuwait.