Purchasing Assistant

Job SummaryThe Purchasing Assistant is responsible for supporting the day-to-day procurement operations of the company, ensuring the timely and cost-effective acquisition of supplies, materials, and services. This role includes coordinating with suppliers, processing purchase requests and orders, monitoring deliveries and inventory, and maintaining accurate purchasing records in accordance with company policies and procedures.

Key Responsibilities

Assist in sourcing suppliers and obtaining quotations for requested products and services.Process purchase requests, purchase orders, and other procurement documents.Coordinate with suppliers regarding pricing, availability, delivery schedules, and payment terms.Monitor the status of orders and ensure timely delivery of purchased items.Maintain accurate purchasing records, supplier databases, and procurement documentation.Coordinate with internal departments to verify purchasing requirements and specifications.Assist in monitoring inventory levels and identifying replenishment needs.Compare supplier quotations to support cost-effective purchasing decisions.Follow up on deliveries, discrepancies, damaged items, and other supplier-related concerns.Coordinate with the Finance Department regarding invoices, payment requests, and supporting documents.Ensure compliance with company purchasing policies, approval processes, and documentation requirements.Prepare purchasing reports and provide administrative support for procurement activities.

Qualifications

Bachelor's degree in Business Administration, Supply Chain Management, Logistics, or a related field.1–2 years of experience in purchasing, procurement, inventory management, or administrative support; fresh graduates may be considered.Knowledge of purchasing procedures, supplier coordination, and inventory monitoring.Proficiency in Microsoft Office applications and Google Workspace.Strong organizational, communication, and negotiation skills.Ability to manage multiple requests, meet deadlines, and maintain accurate records.High attention to detail, integrity, and confidentiality. Key Skills:Purchasing and procurement supportSupplier sourcing and coordinationPurchase order processingInventory monitoring and replenishmentCost comparison and quotation analysisDocumentation and record managementCommunication and negotiation skillsTime management and organizationAttention to detailProblem-solving and adaptabilityMicrosoft Office and Google Workspace proficiencyIntegrity and accountability