Purchasing Clerk

Company DescriptionAWP Safety is North America’s leading traffic control and work zone safety partner, protecting the crews who build our infrastructure and the communities that rely on it. With more than 6,000 Protectors across the U.S. and Canada, we support construction, utility, municipal, and infrastructure projects with dependable traffic control services that keep people safe and keep projects moving.Safety is Life at AWP Safety. Our people are the core of our business, and every role directly supports our mission to protect workers, drivers, and communities. Many team members start in entry-level traffic control or flagger positions, where we provide paid training, industry-leading safety practices, and opportunities to advance into leadership and operations roles.We are a fast-growing, purpose-driven organization committed to operational excellence, customer service, and continuous improvement. If you want a career where your work truly matters—and where safety, teamwork, and development are top priorities—you belong at AWP Safety.Job DescriptionThe Purchasing Clerk is responsible for supporting the procurement process by ensuring the timely and cost-effective purchase of inventory, materials, and supplies. This role maintains accurate product and vendor information, prepares and reviews purchase orders, monitors inventory levels and vendor performance, and collaborates closely with sales, operations, receiving, and suppliers to ensure product availability and uninterrupted business operations. The Purchasing Clerk analyzes demand forecasts, manages backorders and lead times, resolves purchasing discrepancies, processes vendor claims and returns, and maintains accurate purchasing records. Success in this role requires strong organizational skills, attention to detail, analytical ability, and the capability to build effective relationships with internal stakeholders and external vendors.Preferred schedule is Monday-Friday 6:00AM-2:00PM; fleixbilty may be considered based on candidate expereince and business needs.

Key Responsibilities

Maintain accurate & timely communication with all departments and vendorsFacilitate smooth and effective workflow between departmentsClosely monitor and manage ETAsMaintain accuracy of information for all SKU’s including retails, costs, part numbers & product notesPartner with outside sales and operations to forecast demand for more accurate orderingApprove or challenge vendor invoices to verify costsEvaluate each vendor order report, determining the current stock to upcoming order quantitiesMonitor backorder & quote requests for future order reportsPrepare purchase orders and review for accuracyDetect, research, and resolve purchasing issues and problems with purchase orders, invoices and shipmentsApprove purchase orders / requisitions (Check for corrections, freight terms, pricing discrepancies, etc.) Prepare & maintain vendor files (Contacts, freight terms, emails, etc.)Update discontinued items and find alternativesEvaluate receiving discrepancies and/or damages, request replacement or creditsMaintain accurate files of approves purchases orders & requisitionsRetrieve order confirmations to verify against purchase ordersComplete RFQ’s (Request for Quotes) from Counter Sales Department and assist Outside Sales with any freight quotes / requestsReference backorder items to the current open purchase orders, determine if more will need to be ordered for stockProcess vendor claims and returns in a timely mannerInform management & sales team of upcoming price increasesUpdate purchase order notes (Price increases, extended lead times and any discontinued items)All other duties as assigned QualificationsHigh school diploma or equivalent required. 2+ years of purchasing, procurement, inventory control, supply chain, or related administrative experience preferred. Proficient in Microsoft Office Suite, particularly Excel, Outlook, and Word. Experience working with ERP, inventory management, or purchasing systems. Strong attention to detail and accuracy in data entry, pricing, and order processing. Excellent organizational and time management skills with the ability to manage multiple priorities. Strong analytical and problem-solving abilities. Effective written and verbal communication skills. Ability to build and maintain positive relationships with vendors and internal stakeholders. Ability to work independently while collaborating effectively across departments. Additional InformationComprehensive benefits package including three medical plan options and two dental plan options, along with additional benefits such as Legal and Identity Shield, Accident, and Critical Illness coverage. Eligibility for benefits starts on the 1st of the month following your hire date. Company-paid life insurance coverage. Company-paid long-term disability (LTD) insurance. Availability of Health Savings Accounts (HSA) and Flexible Spending Accounts (FSA). Participation in the 401(k) retirement plan. Paid Time Off (PTO) and paid holidays. $26.00-$29.00 per hour AWP Safety is an Equal Opportunity Employer (EOE). Women, minorities, veterans, and individuals with disabilities are encouraged to apply. Qualified applicants will receive consideration for employment without regard to their race, color, age, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.AWP Safety is an Equal Opportunity Employer (EOE). Women, minorities, veterans, and individuals with disabilities are encouraged to apply. Qualified applicants will receive consideration for employment without regard to race, color, religion, creed, age, national origin, ancestry, sex, pregnancy, sexual orientation, gender identity or expression, genetic information, marital status, protected veteran status, disability, or any other status protected by applicable federal, state, or local law.