Sales Administration & Coordination Executive

Sales Administration & Coordination Executive

Company: Deniz Properties LLCLocation: Dubai, UAEEmployment Type: Full-timeJoining: Immediate joiners preferredAbout the RoleDeniz Properties LLC is seeking a highly organized and detail-oriented Sales Administration & Coordination Executive to support its existing Sales Administration team.The successful candidate will assist with sales documentation, broker and agency registration, CRM coordination, internal reporting, document control, and follow-up with the Sales, Finance, Marketing, Customer Care, and Management teams.This position requires strong organizational skills, accuracy, responsiveness, and the ability to manage multiple priorities within a fast-paced real estate development environment.Key ResponsibilitiesSales Administration and Documentation· Support the Sales Administration team in preparing, reviewing, organizing, and tracking sales-related documents.· Maintain complete and accurate records for bookings, reservation forms, offer letters, sales agreements, payment plans, and supporting client documentation.· Verify that required documents and internal approvals are obtained before processing sales transactions, discounts, commissions, or special commercial terms.· Coordinate with the Sales, Finance, Customer Care, and Management teams to ensure timely completion of sales documentation and administrative requirements.· Maintain updated trackers for bookings, client documents, payments, pending approvals, and transaction status.· Follow up on missing documents, signatures, payments, and internal confirmations.Broker and Agency Coordination· Manage broker and agency registration and maintain an updated database of approved agencies and brokers.· Collect and verify trade licences, RERA registration documents, ORN/BRN details, VAT certificates, bank details, and other required documents.· Support the processing and tracking of broker commission documentation in accordance with approved company procedures.CRM and Data Management· Enter and update client, broker, lead, booking, and transaction information in the company CRM.· Ensure that all CRM records are complete, accurate, and supported by the required documentation.· Prepare sales activity reports, lead summaries, booking updates, and other management reports when required.· Maintain strict confidentiality and appropriate access controls for client, pricing, inventory, and commercial information.Events and Reporting Support· Assist with the administrative coordination of open days, broker events, client workshops, and sales presentations.· Collect and consolidate post-event information, including broker attendance, client footfall, consultation volume, and new leads.· Prepare concise post-event reports within the required timeline.General Coordination· Prepare professional letters, forms, reports, presentations, correspondence, and internal communications.· Maintain structured electronic and physical filing systems for sales and administrative records.· Coordinate meetings, appointments, document circulation, and departmental follow-ups.· Monitor pending actions and provide timely reminders to the responsible team members.· Provide administrative support to the existing Sales Administration team and assist with general office coordination when required.· Perform other related duties assigned by Management.Requirements· Bachelor’s degree or diploma in Business Administration, Real Estate, or a related field.· Minimum 2 years of relevant experience in sales administration or coordination, preferably with a UAE real estate developer.· Practical knowledge of Dubai real estate sales documentation and broker registration processes.· Familiarity with CRM systems and document-tracking procedures.· Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.· Strong written and verbal communication skills in English.· Strong attention to detail, accuracy, and document-control discipline.· Ability to manage multiple priorities and meet deadlines with limited supervision.· Professional, responsive, discreet, and dependable working attitude.· Proactive in following up on pending actions and identifying incomplete or inconsistent documentation.Work Location: In person