Senior Procurement & Grants Specialist

We are looking for an experienced Procurement & Grants Senior Specialist to oversee procurement operations, grants management, financial monitoring, and governance processes.The ideal candidate will have a strong background in procurement, grants administration, financial analysis, and operational controls, preferably within NGOs, foundations, development organizations, or other structured organizations.The role will be responsible for ensuring that procurement and grant activities are properly structured, documented, monitored, and executed in line with organizational policies, approved budgets, and compliance requirements.Key ResponsibilitiesProcurement Management & GovernanceOversee procurement activities, including sourcing, supplier evaluation, vendor selection, and procurement documentation.Review comparative evaluations, direct award justifications, and procurement approvals.Manage vendor due diligence, prequalification, and supplier performance monitoring.Ensure procurement activities comply with internal policies, procedures, and approval authorities.Maintain procurement workflows, SOPs, and internal control procedures.Grants Management & AdministrationReview grant proposals, partner budgets, funding structures, and supporting financial documentation.Conduct financial and operational due diligence on potential grant partners.Review grant agreements, budgets, funding requirements, and payment schedules in coordination with relevant stakeholders.Monitor grant implementation against approved budgets, milestones, deliverables, and reporting requirements.Review grant payment requests and validate supporting documentation before submission to Finance.Support grant close-out, financial reconciliation, and documentation processes.Financial Monitoring & ReportingMonitor allocated, committed, disbursed, and forecasted budgets.Review financial reports and identify discrepancies, budget variances, and unsupported expenses.Monitor funding commitments, payment schedules, and outstanding advances.Prepare regular financial and operational reports.Support budget planning, financial forecasting, and resource allocation.Compliance & Team ManagementEnsure procurement and grant records are complete, accurate, and audit-ready.Coordinate with Finance, Legal, Programs, and other internal departments.Identify operational, financial, and compliance risks and escalate exceptions when necessary.Supervise and provide technical guidance to Procurement & Grants Officers.Identify opportunities to improve processes, controls, and operational efficiency.Job RequirementsBachelor's degree in Finance, Accounting, Business Administration, Supply Chain Management, Procurement, or a related field.Minimum 3+ years of relevant experience in grants management, procurement, finance, or programme/partnership operations.5+ years of experience is preferred.Strong understanding of procurement processes, supplier evaluation, vendor due diligence, and contract administration.Hands-on experience in grants management, including grant budgets, financial due diligence, agreements, payment monitoring, and close-out.Strong financial analysis, budget monitoring, and reconciliation skills.Knowledge of compliance requirements, internal controls, and audit procedures.Experience working with ERP/CRM systems; Microsoft Dynamics 365 experience is an advantage.Excellent written and verbal English communication skills.Strong analytical, organizational, stakeholder management, and problem-solving skills.Previous experience supervising or guiding team members is an advantage.