Site Secretary

Site SecretaryWe are looking for an experienced Site Secretary to provide efficient administrative and secretarial support at our construction site. The ideal candidate should have minimum 5 years of UAE construction industry experience and be familiar with site documentation, coordination, correspondence, and day-to-day administrative activities.Key Responsibilities- Provide comprehensive secretarial and administrative support to the Site Manager/Project Manager and site team.- Prepare, maintain, and organize site-related documents, records, reports, and correspondence.- Manage incoming and outgoing emails, letters, memos, and official communications.- Prepare and maintain daily, weekly, and monthly reports as required.- Maintain proper filing systems for project documents, drawings, correspondence, and other records.- Coordinate with Head Office, consultants, subcontractors, suppliers, and site personnel.- Prepare meeting schedules, agendas, minutes of meetings, and follow-up action points.- Maintain attendance records, staff lists, leave records, and other site administrative records.- Assist with document submission, tracking, and follow-up with consultants and project teams.- Handle telephone calls, correspondence, and routine site inquiries professionally.- Support the site team with printing, scanning, photocopying, document distribution, and other administrative requirements.- Maintain confidentiality of company and project-related information.- Perform other administrative duties assigned by the Site/Project Manager.Requirements- Minimum 5 years of UAE construction industry experience is mandatory.- Previous experience working as a Site Secretary / Project Secretary / Construction Secretary is preferred.- Good knowledge of construction-site documentation and administrative procedures.- Proficiency in MS Office, particularly Word, Excel, Outlook, and document management systems.- Good English communication and writing skills.- Strong organizational and coordination skills.- Ability to manage multiple tasks and work under pressure.- Must be familiar with the fast-paced working environment of construction projects.- Immediate joiners will be given preference.