Administrative Assistant

Company Overview:Founded in 1960, RW Dake Construction is an employee-owned specialty general contractor with 12 regional offices across New York, New Jersey, New England, Maryland, North Carolina, Florida and Texas. For more than 65 years, RW Dake Construction has delivered the experience, quality, and safety our clients depend on. Through expert craftsmanship, attention to detail, and a customer-first approach, we have built a reputation as a trusted construction partner across a wide range of industries, including banking, corporate, retail, and healthcare construction. As an Employee Stock Ownership Plan (ESOP) company, every employee has the opportunity to share in the success they help create.

About the Role

RW Dake Construction is seeking an Administrative Assistant to provide support to the Project Coordinators, Assistant Project Managers, and Project Managers within their respective office.

Responsibilities

These responsibilities/functions may include but are not limited to the following:Create invoices and review costs charged to jobsCredit Cards – track and enter receiptsAssist with answering phones as neededEnsure new hire orientation is completed with all new employees, all new hire forms are completed and sent to the Corporate officeProcess and distribute mail dailyJob setups in accounting and construction management applications including uploading drawings and filing commitmentsAssist in distributing company literature to field employeesMaintain a clean and organized workspaceSchedule and attend meetings as neededLearn and understand the importance of effective communicationLearn and understand the importance of customer relationsReview time entries to ensure accuracyAny other administrative tasks needed within the departmentRequired Competencies/Skills:Strong problem-solving skillsAbility to multitaskExceptional attention to detailStrong written and verbal communication skillsAbility to lift 25 lbs.Ability to work in a fast-paced environmentWillingness to take initiative and accept responsibility for assigned tasksExperience with MS Office and ability to learn company-specific programs and softwareWhy Join RW Dake Construction?Employee-Owned Company (ESOP)100% Company-Paid Health, Dental & Vision Insurance for Employees and FamiliesPaid Time OffCareer Growth OpportunitiesCollaborative Team EnvironmentOpportunity to Make a Direct Impact on Company SuccessSubmissions from third-party recruiters will not be considered and will be treated as direct applicants.