Administrative Executive, Strategy & Development

Administrative Executive, Strategy & Development / PA CEO’s OfficeRoles & Responsibilities:Handle administrative and coordination matters for the department including PA duties, travel arrangements, and scheduling support to the CEOProvide secretariat support for interdepartmental meetings, including preparing agendasAssist in and coordinate visits and eventsProvide administration, promotional and logistical support for SIAC training programmes, Academy courses, seminars and modules (in-person and online)Liaise with trainers and participants on administration and logistical matters including registration, payment, course material and schedulingPrepare evaluation reports, certificates of attendance and CPD reportsManage the SIAC Academy mailbox and attend to enquiries relating to coursesSupport management of general e-mail enquiriesUpdate SIAC Academy alumni directory and list of lecturersSupport Young SIAC and other SIAC-related membership and volunteer groups including handling enquiries and database administrationHandle any other administrative and coordination matters for the department as assigned

Job Requirements

Minimum Diploma or equivalentAt least 3 years of experience in administration, including dealing with written correspondence, procurement and database management preferredExperience working for C-Suite or Management executives is relevant to this roleProficient in Microsoft Office applications like Word and Excel and online event platforms like Zoom and Microsoft teamsTeam player, good interpersonal, oral and written communication skillsMeticulous, organised, high attention to detail and able to multi-taskService-oriented mindset