Executive Assistant to Higher Management – Academic Audit, SOP Compliance & Governance

Location: Pune, MaharashtraOrganization: Pune Institute of Business Management (PIBM)Experience: 5–10 YearsPreferred Qualification: MBA/PGDM from an IIM or graduate/postgraduate from an IIT, with relevant professional experienceAbout the RolePune Institute of Business Management (PIBM) is seeking a highly analytical, proactive and result-oriented professional to work closely with Higher Management, with primary responsibility for academic SOP audits, institutional process monitoring and compliance reporting.The individual will independently monitor the implementation of academic SOPs, review departmental performance, identify deviations and ensure accountability across academic and administrative functions.This role requires a professional who can work independently, interact with senior leadership, assess whether institutional processes are being followed in practice, and present clear, evidence-based reports directly to Higher Management.Key Responsibilities1.

Academic SOP Audit & ComplianceConduct periodic and surprise audits to verify the implementation of academic SOPs across departments.Evaluate whether academic activities are being executed according to established policies, procedures and timelines.Identify gaps between prescribed SOPs and actual implementation.Review academic calendars, lesson plans, faculty workload, attendance, examination processes, mentoring activities and departmental reporting.2. Team Monitoring & AccountabilityMonitor the execution of assigned responsibilities by academic teams, coordinators, faculty members and department heads.Track deliverables, deadlines, pending tasks and departmental commitments.Identify delays, deviations and recurring compliance issues.Follow up with concerned stakeholders to ensure corrective actions are completed within defined timelines.3. Reporting to Higher ManagementPrepare structured audit reports, compliance summaries and departmental performance reviews for Higher Management.Present key observations, process gaps, risks and recommendations to senior leadership.Escalate critical deviations, repeated non-compliance and unresolved issues promptly.Maintain confidential records of audit observations, management instructions and action-taken reports.Provide independent, fact-based assessments to support management decision-making.4. Executive Assistance & Management CoordinationAssist Higher Management in tracking strategic priorities, institutional initiatives and management directives.Coordinate with Directors, HODs and other senior stakeholders to obtain updates on assigned tasks.Maintain a centralized tracker of management instructions, responsible persons, deadlines and closure status.Prepare meeting briefs, review presentations, minutes of meetings and follow-up reports.Ensure timely execution and reporting of assignments entrusted by Higher Management.5. Process Improvement & Institutional GovernanceDevelop monitoring frameworks, compliance dashboards and periodic review mechanisms.Recommend improvements to academic workflows, accountability systems and institutional processes.Track corrective and preventive actions and verify closure through supporting evidence.Maintain professional discretion, confidentiality and objectivity while handling sensitive institutional matters.Eligibility CriteriaMBA/PGDM from a reputed institution, preferably an IIM, or an IIT graduate with relevant professional experience.5–10 years of experience in academic operations, SOP audits, institutional quality assurance, management consulting, process excellence or executive office management.Prior experience in an MBA/PGDM institute or business school is strongly preferred.Demonstrated experience in process monitoring, audit reporting, team coordination and senior-management reporting.Excellent analytical, communication, documentation, presentation and stakeholder-management skills.High integrity, discretion, ownership and the ability to handle confidential matters.Ability to work independently and professionally engage with senior-level stakeholders.The Ideal CandidateWe are looking for someone who combines the analytical ability of an auditor, the execution discipline of an operations leader and the professionalism of an Executive Assistant to Higher Management.The right candidate will be capable of independently verifying whether institutional processes are being followed, identifying gaps without bias, ensuring timely follow-up and presenting actionable insights directly to Higher Management.