Executive Secretary And Office Administrator

Job Title: Executive Secretary and Office AdministratorDuty Station: Addis Ababa, Ethiopia

Employment Type: Full-Time Key ResponsibilitiesExecutive Support: Manage the calendars, appointments, and travel arrangements of senior leadership.Correspondence & Communication: Handle incoming and outgoing emails, phone calls, letters, and official documents with high confidentiality.Office Administration: Oversee day-to-day office operations, facilities management, and general supply procurement.Meeting Coordination: Organize meetings, prepare agendas, and take accurate minutes during executive sessions.Record Keeping: Maintain filing systems, databases, and digital/physical documentation archives.

Minimum Qualifications & SkillsEducation: Diploma or Bachelor’s Degree in Office Administration, Secretarial Science, Management, or related fields.Experience: Proven experience in an executive secretarial or administrative role.

Technical Skills

Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and digital workspace tools.Soft Skills: Strong interpersonal communication, time management, organizational skills, and strict discretion