Hospitality & Accreditation Coordinator

HOSPITALITY & ACCREDITATION COORDINATORThe SRO UK Championships Department is hiring a Hospitality & Accreditation Coordinator to work across the British GT Championship and Ginetta UK Championships. The role will primarily involve the running of the SRO Club Hospitality at all UK events. SRO's hospitality programmes provide an important platform for welcoming partners, manufacturers, guests to our race events, and providing a central hub for our teams and drivers. We are looking for an experienced and highly organised Coordinator to take ownership of the planning and delivery of the hospitality experiences across SRO's UK events.The Hospitality & Accreditation Coordinator will be responsible for the end-to-end planning, management and delivery of SRO's hospitality programmes, ensuring that every guest receives a professional, seamless and memorable experience from initial invitation through to the completion of the event.Working closely with the SRO UK Championship Managers, the role will manage the guest programmes, hospitality operations, budgets, logistics and on-event delivery.Sales & CommunicationsMain contact for all enquiries from teams, drivers, sponsors, guests before during and after the eventsGenerating new business; approaching all British GT teams and drivers, potential sponsors, and clients etc. Creating brochures and marketing materials for the hospitality packages and offers Creating each event information packs – design and productionPortal management – the online SRO teams portal for all ordersProduce clear event briefings, schedules, guest documentation and post-event reports.Accreditation Managing all full season and on event accreditation for teams, organisers, partners, suppliers, manufacturers, support seriesManaging all SRO Club orders – admin, accounts and pass fulfilmentManage all guest accreditation processesCreate and maintain barcode files, customer databasesOperations Lead the operational planning and delivery of hospitality areas at race eventsResolve operational issues quickly and professionally.Liaise with circuit, championship and SRO personnel to ensure smooth event delivery.Provide regular updates to management throughout the event.Create the detailed hospitality plans, timelines, operational schedules and guest programmes for each event in coordination with Championship management. All access times, set up deadlines, briefings, meal sittings etc. Communication with the caterers – access, operational schedule, meal times, numbers, pre-orders. On event ensuring the caterers deliver each sitting in a timely manner. Manage unit set up and breakdown.Manage procurement of all required items and stock taking per eventLiaison with SRO TV, Caterers, Hosts, coordinate with SRO Championship Coordinator to prepare all driver briefings and sign on Manage two hospitality hosts on events and be the main point of contact in the Hospitality unit – for the caterers, teams, drivers, sponsors and guests. Manage guest journeys from invitation and registration through to arrival, hosting and post-event follow-up.Act as a senior point of contact for hospitality-related queries or issues before and during events.Manage the grid walk and any additional activities – for example Girls on Track events hosted in the SRO ClubEnsure the operationally smooth running of the hospitality unit during all events.Maintain a consistently high standard of presentation, service and attention to detail.Host managementConfirm hospitality hosts for each event, manage their accreditation, uniform, expensesCreate internal run sheet for the hospitality hosts tasksPartner managementPre event liaise with each of the championship sponsors to fulfill and exceed the contractual obligations.On event manage any sponsor specific requests for the event – garage tours, race control tour, hot laps, exclusive access points to pit walk and grid walk etc. Post event complete reports for each sponsor including photos and video content.AccountsOversee hospitality budgets per eventManaging the accounts schedule – raising and processing invoices, tracking expensesComplete post-event financial reconciliation and reportingRequired experience and characteristics: The candidate must be able to adapt, manage multiple priorities, have good attention to detail and respond professionally to the demands of a live eventStrong organizational and problem-solving skillsExcellent written and verbal communication skillsProfessional demeanor and ability to work effectively with suppliers, partners, drivers, teams and colleaguesProficiency in Microsoft Office applications, particularly SharePoint, Excel, Word, and Outlook.Budget management – useful but not essentialMotorsport and/or Hospitality experience – useful but not essentialA Full UK driving license - essentialAvailability to work at all listed events – essentialSpecifics:This is a full-time position, Monday to Friday 09:00 – 17:00 (40 hours a week) based in the SRO London office, South Kensington. The role will require the candidate to attend all events noted in bold in the 2027 CalendarThe requested start date is January 2027The salary will be based on the candidate’s relevant experience and availabilityPlease send your cover letter and CV to lauren.granville@sro-motorsports.com 2027 SRO UK Championship CalendarTBA - Snetterton Media DaysApril 10/11 – SnettertonMay 8/9 – Silverstone GP - Junior onlyMay 29 & 31 – Oulton ParkJuly 10/11 – Croft - Ginetta UK ChampionshipsAugust 7/8 – Silverstone 500September 11/12 – Brands Hatch GPSeptember 18/19 – Zandvoort - Junior onlyOctober 16/17 – Donington Park GPTBC – Winter Series