HR- Compliance Manager

Please find the JD Role - HR Compliance Manager/ Senior ManagerReporting To: Head - HR Operations Location: DN Road, Mumbai

Key Responsibilities

-Statutory Compliance & GovernanceEnsure full compliance with applicable labor laws, statutory regulations, and corporate governance requirements.Monitor and manage compliance obligations related to Provident Fund (PF), Employee State Insurance (ESI), Professional Tax, Labour Welfare Fund, Gratuity, Superannuation, Pension, and other statutory requirements.Maintain compliance calendars and ensure timely filing, payments, registrations, renewals, and statutory submissions.Ensure timely closure of S&E registrations and other required registrations as compliance requirement.Review and update compliance policies, processes, and SOPs to align with regulatory changes and organizational requirements.Drive continuous improvement initiatives to strengthen compliance controls and mitigate risks.Prepare and review compliance dashboards, statutory reports, reconciliations, and management MIS.Manage & Respond to any notices and inspections. Liase with the Statutory authorities to ensure timely closure of these noticesAudit ManagementCoordinate internal, statutory, labor, and compliance audits across entities.Maintain audit-ready documentation and records to support regulatory inspections and audit requirements.Provide accurate compliance and payroll-related data, reports, and reconciliations to auditors and stakeholders.Track audit observations and ensure timely closure of audit findings and corrective actions.Manage Vendor Audits and ensure Nil observations in the audits.Manage Internal systems for updating all compliances as per timelinesEmployee Benefits AdministrationEnsure timely processing of Gratuity, Provident Fund, Pension, Superannuation, and other employee benefit claims.Coordinate with employees, service providers, and statutory authorities for resolution of benefit-related queries.Monitor service levels and ensure all claims are processed within stipulated timelines and regulatory requirements.Stakeholder ManagementPartner with HR, Finance, Payroll, Legal, and business teams to drive compliance adherence and process efficiency.Act as a key point of contact for compliance-related matters and provide guidance to internal stakeholders.Liaise with external consultants, auditors, government authorities, and compliance partners as required.Team Leadership & OperationsManage day-to-day operations of the compliance function within the HR Operations framework.Allocate responsibilities, monitor team performance, and ensure timely completion of deliverables.Build capability within the team through coaching, training, and knowledge-sharing initiatives.Drive service excellence while optimizing processes, costs, and operational effectiveness.Key Deliverables100% adherence to statutory compliance timelines.Timely remittance of statutory dues and employee benefit settlements.Successful closure of audit observations within defined timelines.Accurate and timely compliance reporting and MIS submission.Robust documentation and maintenance of compliance records.Continuous improvement in compliance controls and operational efficiency.Qualifications & ExperienceBachelor's degree in Human Resources, Commerce, Finance, Law, or related discipline.Additional certifications in Labour Laws, Compliance Management, Payroll, or related fields preferred.8-12 years of experience in statutory compliance, payroll compliance, audits, and employee benefits administration.Key CompetenciesStrong knowledge of labor laws and statutory compliance requirements.Audit management and regulatory reporting expertise.Payroll governance and compliance administration.Stakeholder management and influencing skills.Analytical and problem-solving capability.Attention to detail and process orientation.Team leadership and people management.High levels of integrity, confidentiality, and professional ethics.