Local Procurement Supervisor

1. Job PurposeTo supervise, coordinate, and manage local procurement activities to ensure the timely availability of required materials, supplies, equipment, and services from local suppliers at competitive prices and in accordance with approved quality standards and specifications.The role is responsible for optimizing procurement costs, maintaining effective supplier relationships, ensuring compliance with company policies and procedures, controlling purchasing activities within approved budgets, and supporting uninterrupted business operations while achieving the best value for money.2. Key Duties and ResponsibilitiesA. Local Procurement OperationsSupervise the execution of purchase requisitions received from various departments and ensure that all requests are complete and duly approved.Review purchase requisitions to verify specifications, quantities, priorities, and required delivery dates.Monitor the entire procurement cycle, from receipt of purchase requisitions through the issuance of purchase orders, delivery, receipt of goods or services, and closure of procurement transactions.Ensure the timely procurement of operational, administrative, and technical requirements to prevent shortages and operational disruptions.Ensure compliance with approved procurement policies, procedures, and financial and administrative authorization limits.B. Supplier Management and NegotiationIdentify, evaluate, and qualify new local suppliers based on pricing, quality, reliability, delivery performance, and service standards.Develop and maintain professional relationships with suppliers to improve service quality and strengthen long-term business partnerships.Obtain quotations and conduct commercial and technical comparisons in coordination with the relevant departments.Negotiate prices, payment terms, delivery schedules, warranties, and after-sales services to secure favorable commercial conditions.Monitor supplier performance and resolve issues related to delays, non-conforming goods, pricing discrepancies, or contractual non-compliance.Maintain and regularly update the supplier database, pricing records, and commercial terms.C. Cost Control and Budget ManagementIdentify and implement cost-saving opportunities without compromising quality or operational requirements.Analyze supplier quotations and compare prices against historical purchasing data and prevailing local market rates.Monitor purchase order values and ensure compliance with approved budgets and authorization limits.Achieve procurement savings through effective negotiation, consolidated purchasing, improved commercial terms, and volume discounts where applicable.Prepare periodic reports on procurement expenditure, cost savings, price variances, and purchasing performance.D. Operational Coordination and Follow-UpCoordinate with requesting departments, warehouses, Finance, Accounts, Quality Control, Operations, and Maintenance to ensure smooth procurement, delivery, and payment processes.Monitor outstanding purchase orders and follow up with suppliers to ensure adherence to agreed delivery schedules.Resolve procurement-related issues involving deliveries, invoices, quantities, specifications, and documentation in coordination with the relevant stakeholders.Ensure that delivered materials and services comply with approved purchase orders and specifications, in collaboration with the relevant departments.Verify the completeness and accuracy of purchasing, receiving, and invoicing documentation to maintain proper procurement records.E. Team Supervision and Performance DevelopmentAllocate tasks to the local procurement team and monitor their execution according to business priorities and established timelines.Review the accuracy and quality of the team's work and ensure compliance with approved procedures.Provide guidance, coaching, and training to team members to improve their negotiation, price analysis, supplier management, and procurement skills.Evaluate team performance and recommend measures to improve productivity and operational efficiency.Recommend improvements to procurement workflows, process automation, and documentation practices to reduce errors and processing time.F. Compliance, Governance, and Risk ManagementEnforce approved procurement policies and promote transparency, fair competition, and equal treatment of suppliers.Ensure compliance with segregation of duties and the company's financial and administrative approval matrix.Maintain the confidentiality of supplier quotations, commercial information, and procurement records.Disclose potential conflicts of interest in accordance with company policies.Maintain complete and accurate procurement records to support internal and external audits.Identify local supply risks and recommend alternative suppliers and contingency measures to minimize supply disruptions and excessive dependence on a single supplier.3. Job AuthoritiesReview purchase requisitions and recommend approval in accordance with established procedures and delegated authority.Request quotations and negotiate with suppliers within approved limits.Recommend supplier selection based on technical and commercial evaluations.Monitor supplier performance and recommend supplier re-evaluation, continuation, or replacement when necessary.Assign responsibilities and monitor the performance of the local procurement team.Escalate procurement risks, policy violations, delays, and exceptional cases to the Procurement Manager for appropriate action.All authorities shall be exercised in accordance with company policies, approved procedures, and the applicable Delegation of Authority Matrix. The position does not authorize financial commitments or purchase approvals beyond its delegated limits.4. Qualifications and ExperienceBachelor's degree in Business Administration, Supply Chain Management, Procurement, Accounting, or a related field.Four to six years of relevant procurement experience, including appropriate supervisory experience.Proven experience in local purchasing, supplier negotiations, quotation analysis, and purchase order management.Good understanding of procurement procedures, goods receipt, invoice verification, and purchasing documentation.Proficiency in Microsoft Office, particularly Microsoft Excel, and experience using Enterprise Resource Planning (ERP) systems.Good knowledge of procurement policies, cost control, and corporate governance practices.Experience in the company's industry is considered an advantage.5. Required Skills and CompetenciesStrong negotiation, persuasion, and supplier relationship management skills.Analytical skills in commercial evaluation, pricing, and cost comparison.Excellent planning, organization, and prioritization skills.Leadership and team supervision capabilities.Problem-solving and operational decision-making skills.Strong attention to detail and accuracy in reviewing documents.Effective communication and cross-functional coordination skills.High standards of integrity, confidentiality, and compliance.Ability to work under pressure and manage multiple procurement requests and deadlines simultaneously.6. Key Performance Indicators (KPIs)On-Time Delivery Rate: Measures the percentage of orders delivered within the agreed delivery dates.Procurement Cost Savings: Measures realized savings against an approved and documented pricing baseline.Procurement Cycle Time: Measures the time required to process a purchase requisition through purchase order issuance or completion of delivery, according to the company's defined measurement method.Purchase Conformity Rate: Measures the percentage of received goods and services that meet approved specifications and quality requirements.Procurement Compliance Rate: Measures adherence to procurement policies, approval requirements, and documentation standards.Purchase Requisition Processing Rate: Measures the percentage of purchase requisitions processed within the established service-level targets.Supplier Performance Score: Evaluates suppliers based on quality, delivery reliability, pricing, responsiveness, and compliance with agreed terms.Documentation Accuracy Rate: Measures the accuracy and completeness of procurement records and supporting documents.Internal Customer Satisfaction: Measures the satisfaction of internal departments with procurement responsiveness, service quality, and delivery performance.