Office Director

PuntoUP Professional Recruitment is recruiting an Office Director for an independent business law firm in Bucharest, with a team of over 60 lawyers and a strong international practice. The role leads the firm's entire administrative and operational function and reports directly to management, with a high degree of autonomy. If you have built and led support teams in a professional services environment and this profile matches your experience, we'd like to hear from you.

Location: BucharestMain Purpose of the Job: The Office Director ensures the firm runs smoothly on the administrative and operational side: leading the support teams, improving internal processes, managing the administrative budget, suppliers and infrastructure, and driving the operational projects mandated by management.

The role acts as an operational partner to the firm's partners, with the aim of reducing the time they spend on administrative issues and making support services more predictable and consistent.Job Profile:Lead the administrative team, setting priorities, working standards and performance objectives.Contribute to the recruitment, onboarding and development of team members.Ensure the efficient running of reception, secretarial services, logistics, premises, equipment and correspondence, as well as support services for lawyers and clients.Analyze workflows, identify bottlenecks and implement procedures for simplification, standardization and digitalization.Coordinate internal projects approved by management, with clear deadlines, responsibilities, budgets and reporting.Facilitate collaboration between the legal teams and the support functions.Prepare and monitor the administrative budget together with Finance, track costs and propose efficiency measures.Manage supplier relationships, procurement and administrative contracts within the agreed mandate.Coordinate maintenance as well as office fit-out and modernization projects.Prepare reports and recommendations for management and follow up on the implementation of operational decisions.Anticipate administrative risks and work with the relevant specialists on business continuity, information security, confidentiality and the proper functioning of IT services.Candidate Profile:University degree; a background in management, economics or business administration is an advantage.Minimum 8 years of relevant professional experience, of which at least 4 years in leading teams and/or administrative operations.Experience in organizations with complex processes, preferably in law, consulting, audit or other professional services; legal sector experience is an advantage, not a requirement.Hands-on experience managing budgets, suppliers and operational projects, and improving processes.Strong leadership, organizational, negotiation and communication skills, and the ability to manage competing priorities.Autonomy, discretion and a solution-oriented approach, combining attention to detail with a big-picture view.Very good digital skills.Advanced English.

Benefits

Management role with direct authority over the administrative team and a direct reporting line to management.High degree of autonomy and a direct contribution to the firm's organizational development.Professional environment with high standards and an international dimension.Competitive salary package aligned with experience.All candidates who meet the above qualifications are warmly encouraged to submit their applications online. We will reach out exclusively to those who are best suited for the role within a maximum of two weeks.For other job opportunities, visit our website at www.puntoup.com and upload your CV to our database to remain eligible for both current and future positions. All applications are handled with the utmost confidentiality.By submitting your personal data via email to any address ending in “www.puntoup.com” or “www.puntoup.ro,” through social media platforms (such as Facebook, LinkedIn), or by applying via an online job portal, you provide explicit consent for PuntoUP and its affiliated companies to process your data. For more information, please refer to our data processing policy. Should you have any concerns regarding your personal data, kindly contact dataprotection@puntoup.com.