Operations & Admin assistant

We're currently looking for a Operations & Admin assistant to join our marketing team. This is full-time office-based role with working schedule: Monday-Saturday, 9:00 AM - 6:00 PM. Office located in Dubai Hills or Al Barsha (Art of Living Mall).ResponsibilitiesAdministrationOrdering, activating, and tracking SIM cards for employeesReceiving, sending, and tracking correspondence and courier deliveriesPreparing, coordinating, filing, and monitoring contract deadlinesHandling management requests, including personal errandsReporting and Record-KeepingMaintaining and updating internal reportsOrganizing and maintaining reporting documentationTracking company assets, including IT equipment, devices, and supplies, as well as their distribution and returnHR SupportTracking employee leave and maintaining leave recordsTracking employee birthdays and organizing birthday greetingsProviding basic HR support, including assistance with documentation, onboarding new employees (in the future), and answering routine team questionsVendor ManagementSourcing and coordinating local vendors, including printing companies, couriers, and suppliersRequesting quotations, placing orders, and monitoring deadlines and qualityCommunicationsManaging and moderating work-related chatsMaintaining timely communication with employees and vendors via messaging appsRequirements

Location: Based in Dubai and comfortable working on-site 6/1.

Experience working in the UAE preferredWork experience: 1-2 years of experience in administrative support, office management, operations coordination, or a similar roleFluent Russian is a big plusEnglish proficiency: Sufficient for day-to-day business correspondence and communication with local suppliers and vendors in DubaiStrong organizational skills and attention to detail: Ability to organize information, maintain document and asset records, track deadlines, and follow up on tasksEffective communication skills: Ability to communicate professionally with management, team members, and external vendors, both online and in personOwnership and accountability: Ability to handle day-to-day administrative matters independently, respond promptly to requests, and ensure tasks are completed on timeMultitasking and prioritization: Ability to manage multiple tasks simultaneously and prioritize them according to urgency and importanceConfident use of MS Office or Google Workspace: Experience working with spreadsheets, documents, internal reports, and databasesStrong interpersonal and coordination skills: Ability to build effective working relationships with vendors, request quotations, and coordinate orders and deliveriesFlexibility: Willingness to handle a variety of administrative requests, including organizational and personal tasks assigned by managementBenefitsFixed salaryVisa sponsorshipMedical insuranceAnnual paid leaveModern officeDynamic, fast-growing, and collaborative teamProfessional growth and career development opportunities