Receptionist - Construction Industry (Filipina national)

📢 WE'RE HIRING | RECEPTIONIST📍 Location: Dubai, UAE📅 Joining: ImmediateJob SummaryWe are looking for a professional, friendly, well-presented, and highly organized Receptionist / Secretary to join a well-established construction company in the UAE.The ideal candidate should have previous UAE experience in reception and secretarial duties, preferably within the construction, contracting, or real estate industry. The role involves managing front desk operations, providing administrative and secretarial support, coordinating travel arrangements, and handling various office-related documentation and processes.Key ResponsibilitiesWelcome and assist visitors, clients, suppliers, and contractors in professional and friendly manner.Manage incoming calls, emails, and general office inquiries.Coordinate meetings, appointments, and management schedules.Provide daily administrative and secretarial support to the management team.Arrange hotel bookings, reservations, air tickets, and travel arrangements for management and employees.Handle tenancy contract processing, including documentation, coordination, and renewals.Manage motor insurance processing, including policy coordination, renewals, and related documentation.Prepare and maintain correspondence, reports, records, and other office documents.Assist with filing and organizing project-related documents, contracts, and correspondence.Coordinate with internal departments, project teams, suppliers, and subcontractors when required.Handle incoming and outgoing couriers, deliveries, and office correspondence.Maintain office supplies and coordinate general office requirements.Ensure the reception area and office environment remain organized and professional.Perform other administrative duties as assigned by management.Requirements & QualificationsPrevious UAE work experience is mandatory.Previous experience as a Receptionist, Secretary, Front Desk Executive, or Administrative Assistant.Experience in the construction, contracting, engineering, or real estate industry is highly preferred.Professional appearance, well-groomed, with a pleasant, welcoming, and customer-service-oriented personality.Excellent verbal and written communication skills in English.Strong coordination, multitasking, organizational, and time-management skills.Proficient in Microsoft Office (Word, Excel, Outlook, and PowerPoint).Ability to handle confidential information professionally.Familiarity with construction-related documentation and office coordination is an advantage.Non-Negotiable RequirementsCandidates must meet ALL the following requirements to be considered:Immediate Availability: Must be available to join immediately.Professional Presentation: Must be presentable, well-groomed, and professional, with a pleasant and welcoming personality.Relevant Experience: Must have previous hands-on experience in reception and secretarial duties, preferably in construction or real estate.Mandatory Hands-On Experience: Must have practical experience handling ALL of the following:Hotel bookings and reservationsAir ticket bookings and travel arrangementsTenancy contract processingMotor insurance processingCommunication & Coordination: Excellent communication, interpersonal, coordination, and organizational skills.Administrative Skills: Proficient in MS Office and general administrative and secretarial duties.UAE Experience: Previous work experience in the UAE is mandatory.Important: Candidates who do not meet the mandatory requirements, particularly the hands-on experience in hotel bookings, air ticket arrangements, tenancy contracts, and motor insurance processing, will not be considered for shortlisting.