Tendering and Project Coordinator

Amaken is seeking a Tendering & Project Coordinator with previous experience in tendering, quotation preparation, and project coordination for a network and telecom company based in Hamra, Beirut.The successful candidate will be responsible for managing the tendering process, preparing quotations, coordinating with suppliers, following up on procurement activities, and ensuring the timely delivery of materials for ongoing projects.

Key Responsibilities

1. Tendering, Quotations & ProposalsReceive and review tender documents, RFQs, BOQs, specifications, and client requirements.Review project requirements and identify the products, materials, and services needed.Prepare and organize BOQs and cost calculations using Microsoft Excel.Send RFQs to suppliers and obtain the necessary quotations.Compare supplier quotations, prices, delivery timelines, and commercial terms.Prepare commercial quotations and proposals for submission to clients.Review offers to ensure that all required items, quantities, accessories, and services are included.Follow up on submitted quotations and maintain organized records of tenders, offers, and supplier communications.2. Documentation & SubmittalsPrepare and organize the documentation required for tender submissions and client or consultant approval.Collect and compile product datasheets, catalogues, certificates, compliance documents, and other required information.Review documents to ensure they meet client requirements.Maintain accurate and organized records of tender documents, quotations, approvals, and project files.Prepare reports, spreadsheets, and presentations using Microsoft Office applications.3. Project & Procurement CoordinationReview awarded projects, approved quotations, BOQs, and delivery requirements.Coordinate with suppliers to obtain competitive prices, delivery timelines, and commercial terms.Coordinate with management and the relevant departments to ensure the timely issuance of Purchase Orders (POs).Follow up with suppliers regarding order confirmation, product availability, production, and expected delivery dates.Coordinate shipments, logistics, documentation, and delivery schedules.Track orders and shipments until materials are delivered to the required location.Maintain updated records of purchase orders, deliveries, pending items, and supplier commitments.Monitor procurement activities and follow up on delays to ensure project deadlines are met.Communicate regularly with suppliers and internal teams regarding order status and delivery updates.4. Material & Project Team CoordinationCoordinate with suppliers, procurement teams, project managers, and other concerned departments to ensure smooth project execution.Follow up on material requirements to ensure that all necessary items are available before scheduled project activities.Check order lists and delivery records to ensure that all required items and accessories are included.Identify missing items, shortages, or incomplete deliveries and arrange the necessary follow-up.Take proactive action to resolve supply-related issues and minimize project delays.Track pending items, partial deliveries, and outstanding orders until all requirements are fulfilled.Maintain clear communication between suppliers, procurement, project teams, and management.Manage multiple projects, suppliers, and deadlines while ensuring accurate documentation and timely follow-up.Required Qualifications:Bachelor's degree or diploma in Business Administration, Business Management, Procurement, or another relevant field.Previous experience in tendering is required.Previous experience in construction, contracting, MEP, ELV, low-current systems, or systems integration is an advantage.Good working knowledge of Microsoft Excel for preparing BOQs, comparing quotations, calculating costs, and tracking orders.Knowledge of AutoCAD or Microsoft Visio is an advantage but not mandatory.Experience in Construction and Contracting, MEP, ELV and Low-Current Systems, Telecom and Networking, Security Systems, Systems Integration or Other industries involving tendering, quotations, and project procurement is an advantage