Accounts Coordinator

Role Overview:The Accounts Coordinator is responsible for managing financial transactions related to fuel & handling suppliers and vendors, ensuring timely invoicing and maintaining accurate records. This role requires strong coordination and communication skills to follow up with vendors, process trip-related financial documents, and update internal systems efficiently. The ideal candidate should have a keen eye for detail, the ability to multitask, and a good understanding of trip support operations.

Key Responsibilities

Vendor Invoice Management:Proactively follow up with fuel & handling suppliers and vendors to obtain invoices on time.Ensure invoices received align with agreed-upon rates and services provided.Trip File Management:Receive and review trip files from the Operations team and distribute them to the Billing division for timely processing.Maintain proper filing and organization of trip-related financial documents.System Updates:Accurately update the ERP system to reflect the correct data.Ensure all relevant trip-related financial details are entered and maintained accurately.Required QualificationsBachelor’s degree in Accounting, Finance, Business Administration, or a related field.Good understanding of invoicing, reconciliation, and financial documentation processes.Proficiency in Microsoft Office, experience with accounting or ERP systems is an advantage.Strong communication and negotiation skills to liaise with vendors and internal stakeholders.Ability to multitask, meet deadlines, and maintain accuracy in a fast-paced environment.Key CompetenciesAttention to Detail: Ensures high accuracy in reviewing invoices, updating systems, and maintaining financial records.Coordination & Follow-Through: Manages follow-ups with vendors and internal teams to ensure all data and documentation are received and processed on time.Communication Skills: Effectively interacts with suppliers, billing teams, and operations staff to support seamless workflow.Process & System Accuracy: Demonstrates proficiency in ERP and documentation systems, ensuring data integrity across platforms.Time Management: Handles multiple responsibilities efficiently while meeting tight deadlines in a fast-paced environment.Problem Solving: Proactively identifies discrepancies or delays in documentation and takes initiative to resolve issues.Understanding of Financial Operations: Applies knowledge of invoicing, reconciliation, and basic accounting practices in daily tasks.Collaboration: Works well across teams to support the billing cycle and vendor relationship management.