Accounts Payable / Accounts Receivable Specialist

About the RoleDecennial Group is looking for an AP/AR Specialist to own the transactional accounting cycle across multiple entities. You’ll handle vendor payments, customer invoicing and collections, and bank reconciliations, and support the Controller with month-end close. This is a high-volume, detail-oriented role for someone comfortable working across multiple entities and systems at the same time. You’ll report to the Controller.What You’ll DoAccounts PayableProcess vendor invoices across all entities in Intuit Enterprise Suite, with proper entity coding, GL coding, and approval workflowsMatch invoices to purchase orders and contracts and resolve discrepancies with project managers and vendorsPrepare weekly payment runs (checks, ACH, wires) aligned with cash flow prioritiesManage vendor setup, W-9 collection, and annual 1099 preparation and filingMaintain AP aging reports and escalate items approaching 60+ daysProcess intercompany payables with proper coding per the chart of accountsAccounts ReceivableGenerate and distribute customer invoices across entitiesMonitor AR aging, following up on collections at 30 days and escalating at 60+ daysApply customer payments and reconcile to bank deposits dailyProcess intercompany receivables and overhead chargebacksPrepare monthly AR aging summaries with collection notesManage tenant receivables for property entities, including straight-line rent adjustmentsCash Management & ReconciliationPerform daily bank reconciliations across entity accounts (operating, payroll, reserve, and escrow)Reconcile credit card statements with proper entity and GL codingPrepare the weekly cash position reportProcess member distributions and capital contributionsJob Cost SupportCode vendor invoices and subcontractor payments to the correct project, phase, and cost codeProcess construction draw requests and verify lien waivers before paymentMaintain job cost files (contracts, change orders, pay applications, lien waivers)Support job cost reconciliations and track retention payables by projectMonth-End SupportAssist with accruals, prepaid amortization, and reclassificationsReconcile AR, AP, and job cost subledgers to the general ledgerPrepare supporting schedules for the monthly financial packageKeep organized digital filing of invoices, receipts, contracts, and payment documentationQualificationsRequiredBachelor’s degree in Accounting, Business, or a related field, or equivalent relevant experience2+ years of AP/AR experience, preferably in a multi-entity or property management environmentExperience with Intuit Enterprise SuiteProficiency in Excel (VLOOKUPs, pivot tables, data manipulation)Strong attention to detail and the ability to manage high transaction volumes across multiple entitiesExcellent organizational skills and the ability to meet recurring deadlinesPreferredReal estate AP/AR experienceFamiliarity with job cost accounting, construction pay applications, and AIA billingExperience processing construction draws and managing lien waiversFamiliarity with intercompany accounting and affiliated entity transactionsExperience with ACH, wire transfers, and positive payWork Location: Remote