Administrative Manager | Office Furniture & Design

About us:Workspace Bulgaria creates working environments that shape company culture and the way people work and connect. Since 2008, we have been one of the leading names in Bulgaria’s office furniture market, representing leading international brands and delivering projects for major international and Bulgarian companies. For us, design is more than aesthetics — we believe the right environment can inspire people, bring teams together, and transform the way they work.At Workspace Bulgaria, you will be part of real projects, an international environment, and a business where you can see the impact of your work.Every project is different, which makes our work dynamic, creative and highly collaborative. We believe that great workplaces inspire people to collaborate, communicate and perform at their best. Our projects range from small office transformations to complete workplace solutions for some of the World’s biggest and most recognizable companies.About the role:We are looking for an Administrative Manager to join our showroom team and become a key person in coordinating day-to-day operations, customer communication, supplier relationships and internal processes.This role is ideal for an organized and proactive professional who enjoys working in a dynamic environment, communicating with international partners and supporting projects from order placement to final delivery.Your main responsibilities include:Administrative & Financial Operations· Issuing invoices, protocols and related documents· Cooperation with accounting and preparation of monthly documentation· Managing reports (Sales, Financial and operational reports)· Organizing local and international payments· Managing day-to-day office administration and operational tasks· Maintaining office supplies and administrative resources· Working with the cash register and handling incoming phone callsCustomer & Order Management· Communication with customers regarding orders, payments and deliveries· Coordinating customer orders from confirmation to final delivery· Preparation of delivery plans and coordination of customer requests· Handling order-related documentation and claimsSupplier & Logistics Coordination· Communication with international suppliers and partners· Submission and follow-up of orders· Monitoring supplier balances and coordinating payments· Organizing local and international logistics

Requirements

3+ years of experience in administration or office managementStrong organizational skills and ability to manage multiple priorities and deadlinesAttention to detail and ability to follow processes accuratelyExcellent communication skills and professional attitude when working with clients, suppliers and internal teamsGood command of written and spoken EnglishProficiency in Microsoft Office (Excel, Word, Outlook)Ability to work independently and as part of a teamYou will impress us if you have:· Experience with international suppliers, logistics or B2B customer coordination· Previous experience in the furniture, design or construction industry· Interest in design, premium products and creating exceptional customer experiences.What we offer:The opportunity to grow within a leading company in workplace design and premium office furniture solutionsDirect exposure to international brands, suppliers and major client projectsProfessional development and product training with our international partnersOpportunity to participate in leading furniture exhibitions across Europe A modern office and inspiring working environmentFriday team lunchCompany mobile phoneLong-term career opportunity in a growing international business Interested?If you enjoy bringing structure, taking responsibility and working with people and international partners, we would like to meet you. Join Workspace Bulgaria and become part of the team creating inspiring workplaces for some of the world’s leading companies. 📩 Send us your CV to apply.