Administrator / Finance Executive

Title: Administrator / Finance Executive.Reporting to the General Manager, you'll keep the company's people administration, payroll and corporate compliance running smoothly. You'll own the employee lifecycle from offer letter to final settlement, prepare payroll inputs for Finance, and make sure license's and insurance policies never lapse. You'll be the main link between employees, departments, the General Manager, the Finance team and external service providers.Employee Onboarding, Tracking & OffboardingPrepare offer letters for General Manager approvalCoordinate visa applications, medicals, Tawjeeh and renewals with the company's PRO providerEnroll new joiners in medical insurance and remove leavers from the policyArrange devices, email accounts and system access for new joiners with the IT providerCoordinate visa cancellations, recover company devices and close system access for leaversPrepare final settlements, including end-of-service gratuityDraft employment agreements, contracts, salary adjustment, promotion and termination lettersIssue salary, employment and experience certificates, NOCs and salary transfer lettersKeep gratuity, leave, salary and employee trackers accurate, updating them several times a weekScreen and interview interns each season, prepare intern agreements and NOCs, and process intern paymentsPayroll (WPS) & Finance SupportPrepare the monthly pay run and pass payroll inputs to FinanceProcess salaries through WPS and issue monthly pay slipsReview payables reports from the Finance teamSet up bank payments for General Manager approval and releaseFollow up with the sales team and customers on receivablesCalculate quarterly partner commissions and process payments with FinanceCoordinate documents and portal submissions for an overseas group entity with its corporate service providerCorporate Compliance & Document ManagementTrack all renewal dates and start renewals early to avoid lapsesCoordinate renewals of the trade license, establishment card, Hassantuk (Dubai Civil Defense) subscription, and liability, workmen's compensation and medical insurance policiesKeep company files on OneDrive organised, current and correctly filedUpdate shared documents and trackers every two weeksHandle vendor registrations, keeping bank details, VAT certificates, license copies and other documents up to date on supplier portalsSupport the sales team with documentation for new corporate clientsRequirementsEssentialBachelor's degree in Business Administration, Accounting, Finance or a related field3+ years in an administration, HR administration or finance role, ideally in the UAEWorking knowledge of UAE labour law, visa processes, WPS and end-of-service gratuity rulesExperience with accounting software (Xero preferred) and strong Excel skillsComfortable using Microsoft 365, including OneDrive and OutlookExcellent written and spoken EnglishA high level of confidentiality and attention to detailAdvantageousArabic language skillsYou'll thrive in this role if you have:Strong interpersonal skills: you build trust with employees, handle sensitive matters such as salaries and settlements with discretion, and communicate clearly with management, Finance and external providersSolid accounting and finance knowledge: you understand payroll, gratuity and final settlement calculations, reconciliations and basic bookkeepingExcellent organisational skills: you juggle many recurring deadlines, keep trackers accurate and follow up until every task is closedBenefitsA varied, hands-on role with a well-known Dubai leisure attractionDirect reporting line to the General ManagerBroad exposure across HR administration, payroll, finance and compliance