Assistant Project Manager - Underground Utilities

Position SummaryElla SA Contracting is seeking an Assistant Project Manager to support the planning and execution of underground utility construction projects, including water, sewer, storm drainage, and related infrastructure. This role works closely with the Project Manager, Superintendent, and Foreman to coordinate field operations, maintain project documentation, and ensure projects are completed safely, on schedule, within budget, and in compliance with quality and regulatory standards.

Key Responsibilities

Project PlanningAssists in breaking down plans into actionable tasks; helps coordinate daily and weekly work plans with field teamsBudget ManagementTracks field costs, updates spreadsheets, manages PO logs, and supports invoice reconciliationScheduling & Time ManagementSupports 3-week look-ahead in collaboration with foreman and superintendent, reviews daily crew activities with Superintendent and ForemanResource AllocationCoordinates equipment needs, assists with crew logistics, execute and coordinate material orders and on time site deliveryField Operations CoordinationWorks directly with Foreman and Superintendent on daily needs, material runs, and delivery coordination. Helps ensure activities are planned aheadUtility Coordination & PermittingCreates and maintains 811 dig tickets; tracks permit expirations and renewals, inspections, and utility locatesQuality AssuranceTracks inspections, maintains as-builts, logs test results, and ensures documentation is completeSafety OversightPromotes daily safety practices in the field, helps identify hazards, and communicates issues to leadershipRisk ManagementTracks field issues (utility conflicts, access problems), assist in the development of RFIs, maintains logs, and escalates concernsSubcontractor ManagementAssists with coordinating subcontractor schedules, site access, and daily activitiesDocumentation & As-BuiltsMaintains as-built drawings, submittals, daily reports, and project recordsMaterial Management Reconciles material order against executed POs versus on-site material and maintains a running count, delivery coordination, inventory tracking, and misc. material runsProgress Tracking & ReportingTracks daily production (footage, installs), updates reports, and communicates progressAdministrative Support Schedules meetings, prepares minutes, updates logs, and manages communication flowQualificationsBachelor’s degree in Construction Management, Civil Engineering, or related field (or equivalent experience)Strong organizational and multitasking abilitiesEffective communication skills for both office and field coordinationProficiency in Microsoft Office (Excel, Word, Outlook)Willingness to work in both office and outdoor job site environmentsPreferred SkillsBasic knowledge of underground utility construction (water, sewer, storm, telecom)Familiarity with excavation safety practices and trenching standardsExperience with project management or scheduling software (e.g., MS Project, Primavera)Understanding of blueprints, utility plans, and as-built drawings