Assistant to the Executive Director -Business Planning and Strategic Support

Job SummaryWe are seeking an experienced, proactive, and highly organized Executive Assistant to the Director to provide high-level executive, administrative, and strategic support. The role will involve managing the Director’s day-to-day activities, coordinating with internal and external stakeholders, supporting business planning and strategy development, and monitoring the implementation of key business initiatives.The ideal candidate will have at least 6 years of relevant experience in executive assistance, business coordination, strategic planning, or a similar role, preferably working closely with a Director, CEO, or senior management team. The candidate should possess strong analytical, communication, organizational, and problem-solving skills, along with the ability to understand business priorities and translate management decisions into actionable plans.Key Responsibilities1. Executive Assistance and Administrative SupportManage the Director’s calendar, appointments, meetings, travel arrangements, and daily schedules efficiently.Screen and prioritize emails, calls, correspondence, and requests to ensure effective time management.Prepare meeting agendas, presentations, minutes of meetings, and briefing materials.Coordinate internal and external meetings with department heads, clients, business partners, and other stakeholders.Maintain confidential documents, records, and correspondence with the highest level of professionalism and discretion.Track key commitments, deadlines, and pending assignments, ensuring timely follow-up and completion.Handle business correspondence, official documentation, and administrative tasks on behalf of the Director.Organize domestic and international travel arrangements, including transportation, accommodation, and itineraries.2. Business Planning and Strategic SupportAssist the Director in developing, reviewing, and implementing business plans, strategic priorities, and operational objectives.Support the preparation of annual business plans, departmental plans, budgets, forecasts, and growth strategies.Conduct market research, competitor analysis, and business data collection to support strategic decision-making.Analyze business performance, identify trends, and prepare reports highlighting opportunities, risks, and areas for improvement.Coordinate with relevant departments to gather business information, review progress, and monitor performance against established targets.Develop and maintain action plans to support the execution of strategic initiatives and business priorities.Assist in identifying opportunities for business expansion, operational efficiency, process improvement, and revenue growth.Prepare business proposals, presentations, feasibility summaries, and management reports for strategic discussions.Provide data-driven insights and recommendations to support the Director in evaluating business opportunities and making informed decisions.3. Business Performance Monitoring and CoordinationMonitor key performance indicators (KPIs), business targets, project milestones, and agreed action points.Follow up with department heads and relevant stakeholders regarding the implementation of management decisions.Consolidate departmental reports and performance updates for review by the Director.Assist in identifying gaps between planned objectives and actual performance, highlighting issues requiring management attention.Coordinate cross-functional initiatives and ensure alignment between departmental activities and overall business objectives.Maintain trackers for strategic projects, management decisions, business priorities, and pending deliverables.Support periodic business review meetings and ensure that agreed actions are documented and followed through.4. Stakeholder Communication and Relationship ManagementAct as a key coordination point between the Director, internal departments, clients, business partners, and external stakeholders.Ensure timely communication and follow-up on important business matters.Facilitate information flow between the Director and relevant teams to support efficient decision-making and execution.Handle sensitive business discussions and information with professionalism, confidentiality, and sound judgment.Build and maintain professional working relationships with key stakeholders.5. Reporting, Documentation, and Special ProjectsPrepare executive summaries, management reports, business presentations, and analytical documents.Support the Director in special projects, strategic initiatives, and business improvement assignments.Maintain organized records of business plans, reports, presentations, meeting decisions, and project updates.Conduct follow-ups on assigned projects and provide regular progress updates to the Director.Perform other duties and responsibilities as assigned by the Director.Required Qualifications and ExperienceBachelor’s degree in Business Administration, Management, Finance, Economics, or a related discipline. A Master’s degree or MBA will be an advantage.Minimum 6+ years of relevant professional experience in executive assistance, business planning, strategic coordination, management support, or a similar role.Demonstrated experience supporting a Director, CEO, or senior management executive is highly preferred.Practical understanding of business planning, performance monitoring, management reporting, and strategic coordination.Experience preparing business plans, management presentations, performance reports, and action plans.Strong analytical skills with the ability to interpret business information and provide meaningful insights.Proficiency in Microsoft Office, particularly Excel, PowerPoint, Word, and Outlook. Experience with business reporting or data visualization tools will be an advantage.Excellent written and verbal communication skills in English and Nepali.Required Skills and CompetenciesStrong business acumen and strategic thinking.Excellent planning, organizational, and time-management skills.Analytical thinking and problem-solving abilities.Strong communication, presentation, and stakeholder management skills.High level of professionalism, integrity, and confidentiality.Ability to manage multiple priorities and work effectively under pressure.Strong coordination, follow-up, and execution capabilities.Attention to detail and accuracy in reporting and documentation.Proactive approach with the ability to anticipate the Director’s requirements and business priorities.Ability to work independently, exercise sound judgment, and meet tight deadlines.