Executive Assistant
Aetheria Group · Islamabad, Islāmābād, Pakistan
Tailor my CV for this job — freeJob title: Executive Assistant to the CEO and MD – International FinTech
The organisation has operated for 23 years. It is headquartered in London, with offices in Cyprus and in F-11, Islamabad, and its multicultural team works across all three countries.We are looking for an exceptional Executive Assistant with top-tier experience and outstanding English. You will need the polish, judgement and discretion to support senior leaders in a fast-moving, regulated business.The roleYou will be the trusted right hand to the Chief Executive Officer and Managing Director. You will manage their time, communications and priorities across UK, Cyprus and Pakistan time zones, so they can focus on running and growing the business.From our F-11 office, you will work daily with leaders and colleagues in London and Cyprus. You will act as a professional, reliable first point of contact for everyone who deals with the leadership team.What you will doExecutive supportManage complex diaries across three time zones, prioritising competing demands and protecting the executives’ time.Manage executive inboxes: triage correspondence, draft replies and make sure what matters is escalated promptly.Organise meetings end to end, including agendas, briefing packs, logistics, minutes and action tracking.Arrange travel and itineraries, and process expenses accurately.Communication and documentsDraft, edit and proofread correspondence, reports, presentations and board papers to a high standard of British English.Produce polished, accurate documents in Word, Excel and PowerPoint.Represent the leadership team with tact and professionalism when dealing with clients, partners and colleagues.Coordination and projectsTrack actions and deadlines, follow up on outstanding items, and keep the executives briefed.Coordinate projects, events and company social events.Work with colleagues in London, Cyprus and Islamabad to keep information and decisions moving.Maintain organised, secure filing and records.ConfidentialityHandle sensitive commercial, financial and personnel information with absolute discretion, in line with data protection law and the standards expected of a regulated financial services business.What you will bringEssentialA degree at bachelor’s level or above.At least five years’ experience as an Executive Assistant, or in an equivalent role, supporting senior executives, ideally at board or C-suite level.Excellent written and spoken English, with impeccable grammar and a polished, professional manner.Advanced Microsoft 365 skills, including Outlook, Word, Excel, PowerPoint and Teams, and the ability to learn new systems quickly.Exceptional organisation, prioritisation and attention to detail, and the composure to stay calm under pressure.Proven integrity, and discretion with confidential information.The initiative to anticipate needs and resolve issues before they reach the executive.The confidence to deal with senior internal and external stakeholders.Availability to work full-time from the F-11 office during UK-aligned hours.DesirableExperience supporting UK-based or international executives.Experience in financial services, FinTech or another regulated sector.Board or committee support, including formal minute-taking.Confident use of AI productivity tools.Experience with Google Workspace or project management tools.What we offerA competitive salary that reflects your experience.Registration in the EOBI pension scheme, with employer contributions.Paid annual leave, and paid sick and casual leave for unplanned absence.Training and development to support your professional growth.A state-of-the-art office in F-11 with excellent facilities.A 20% staff discount on all food and drink at Rove, the rooftop restaurant and lounge in our F-11 office building.Regular company social events.Close day-to-day working with senior leadership, and genuine international exposure across the UK, Cyprus and Pakistan.How to applyApply through LinkedIn with your CV and a covering note of no more than 300 words. In the note, describe how you supported a senior executive through a particularly demanding period and the difference you made. We will also read your note as an example of your written English.You do not need to include your photograph, date of birth, marital status, CNIC number or home address. We do not use this information to assess applications.The selection process includes a face-to-face interview at the F-11 office and an online interview with senior leadership, both conducted in English. It may also include a short practical exercise, such as drafting correspondence or resolving a diary scenario. We will share the client’s name with shortlisted candidates. We review applications as they arrive and may close the advert early once we have a strong shortlist.Equal opportunitiesWe are committed to equal opportunities and to recruiting on merit. We welcome applications from all suitably qualified candidates regardless of age, disability, sex, gender identity, marital status, pregnancy or maternity, race, ethnicity, nationality, religion or belief, or sexual orientation.If you need any adjustment to the application or interview process, please tell us and we will make reasonable arrangements. We take a zero-tolerance approach to harassment, bullying and discrimination.Safer recruitmentAny appointment is subject to satisfactory pre-employment checks. These include references; verification of identity, qualifications and employment history; and background screening appropriate to a regulated financial services environment.Your data and your safetyWe treat your application in confidence, use it only for this recruitment, and keep it only for as long as necessary, in line with applicable data protection law. We will never ask candidates for payment at any stage of the recruitment process.