Executive Assistant to the CEO – Mandarin & English speaking (mandatory)

The Executive Assistant to the CEO provides high-level executive, bilingual communication, administrative, and coordination support to the CEO. The role facilitates effective executive decision-making by managing priorities, coordinating communication between China and the UAE office, preparing confidential business materials, and monitoring agreed actions and deadlines.The position supports corporate, regulatory, and technical workstreams by organising information, maintaining accurate trackers, arranging meetings, and escalating decisions to the CEO. It does not replace the legal, technical, human resources, compliance, or commercial specialists accountable for those workstreams.Key ResponsibilitiesA. Executive Calendar and Priority Management· Manage the CEO’s calendar, meetings, deadlines, and priorities across the UAE and China.· Screen and prioritise correspondence, calls, and meeting requests.· Prepare priority summaries covering commitments, actions, risks, and decisions.· Ensure briefing materials are ready before key meetings.· Resolve scheduling conflicts, follow up on commitments, and escalate urgent matters.B. Bilingual Communication, Translation and Interpretation· Draft, translate, and proofread executive materials in Mandarin and English.· Interpret during meetings with Chinese- and English-speaking stakeholders.· Maintain accuracy, confidentiality, consistent terminology, and version control.· Clarify unclear content and arrange specialist language support when needed.· Obtain authorised review before formal use or submission.C. Board, Shareholder and Corporate Governance Support· Coordinate agendas, briefing packs, resolutions, and materials for board and shareholder meetings.· Arrange meetings, circulate documents, and collect departmental inputs.· Prepare minutes, decision records, and action logs with owners and deadlines.· Maintain approved governance records in line with company procedures.· Handle confidential board, shareholder, and business information securely.D. China–UAE Stakeholder and Cross-Functional Coordination· Coordinate China- and UAE-based employees, partners, suppliers, advisers, and stakeholders.· Support clear, culturally appropriate communication across languages and time zones.· Maintain an accurate stakeholder directory.· Route specialist matters to the appropriate owners.· Track responsibilities, deadlines, status, dependencies, and required decisions.· Follow up on actions and escalate delays or risks.· Prepare concise status and decision summaries for the CEO.E. Executive Administration, Travel and Office Operations· Arrange travel, visas, itineraries, accommodation, and transport.· Coordinate executive meetings, visits, ceremonies, and business events.· Maintain organised records with proper access and version control.· Coordinate expenses, invoices, vendors, and administrative requests.· Support office administration, facilities, setup, and executive visits.· Assist with recruitment, onboarding, and cross-functional administration.· Maintain procedures for recurring executive-support activities.F. Executive Reporting, Project Monitoring and Continuous Improvement· Maintain approved trackers for assigned corporate and project activities.· Consolidate updates and report progress, overdue actions, risks, and decisions.· Maintain a forward calendar of key milestones and deadlines.· Record escalations, outstanding decisions, and follow-up actions.· Review executive-support processes and recommend improvements.· Coordinate and monitor work without assuming specialist responsibilities.Required Qualifications and ExperienceEducation· Bachelor’s degree in a relevant field or equivalent professional experience.Language Proficiency· Professional spoken and written Mandarin (mandatory (!) and English.· Accurate Mandarin–English business translation and consecutive interpretation.· Proficiency in Simplified Chinese where required.· Arabic is an advantage.Executive Support Experience· At least three years’ relevant executive-support experience.· Experience supporting a CEO, C-suite executive, shareholder, or senior team.· Skilled in calendars, correspondence, confidential records, meetings, travel, and priorities.· Experience coordinating across countries, cultures, and time zones. Preferred Qualifications and Experience· Experience in China–UAE, joint-venture, aerospace, manufacturing, engineering, or tech firms.· Experience with vendors, events, or office setup.· Experience preparing board materials and governance records.