Executive Office Coordinator

Position Overview:The Executive Office Coordinator provides structured administrative and coordinationsupport to the Executive Office, reporting directly to the Executive Assistant. The role focuseson day-to-day office coordination, documentation management, meeting support,communication flow, and operational follow-ups to ensure the smooth functioning of executiveoperations.This position plays a key role in supporting executive workflows by managing routineadministrative tasks, maintaining records, coordinating logistics, and ensuring timely follow through on assigned actions. The Executive Office Coordinator works with discretion,professionalism, and strong organisational skills, enabling the Executive Assistant and executiveleadership to focus on strategic priorities.Calendar, Meeting & Schedule Support

• Support the Executive Assistant with calendar coordination, meeting scheduling, and appointment confirmations
• Assist in planning and organising meetings, conferences, and internal executive sessions
• Prepare meeting agendas, record minutes where required, and track action items for follow-upCommunication & Information Coordination
• Act as a coordination point for incoming and outgoing executive office communications as delegated by the Executive Assistant
• Support the flow of information across departments to ensure timely and accurate communication
• Liaise with internal stakeholders, department coordinators, and administrative teams to support executive office requirementsDocumentation & Confidential Records Management
• Prepare, organise, and maintain executive office documents, correspondence, trackers, and records
• Ensure proper filing, version control, and secure storage of confidential documents
• Handle sensitive information with confidentiality, accuracy, and compliance with organisational standardsTravel & Logistics Coordination (Support Role)
• Support travel, accommodation, visa, and logistics arrangements as assigned by the Executive Assistant
• Assist in preparing itineraries and coordinating logistics to ensure smooth execution of official travelOffice & Operational Support
• Coordinate office supplies, records, and administrative resources for the Executive Office
• Carry out general administrative duties including document formatting, filing, data entry, and correspondence preparationReporting & Tracking Support
• Assist in preparing weekly, monthly, and ad-hoc reports for the Executive Office
• Maintain trackers, logs, and status reports to support visibility and follow-up on executive office activitiesEducation & Qualification, Experience, Training & Knowledge
• Any Degree or Diploma in Business Administration or any related degreeExperience:
• Minimum 2 years of experience in managing executive offices