Executive Secretary

Company DescriptionSaudi Architects is a world-class engineering consulting firm recognized for quality, professionalism, and innovative, sustainable design solutions. The firm delivers excellence in engineering design and project management across both large-scale and small-scale projects, with a strong focus on client-centric, high-performance buildings. As an ISO 9001:2015 certified company, Saudi Architects demonstrates a commitment to consistent quality, ongoing technology investment, and continuous development. Its designers optimize light, views, ventilation, and energy use to create efficient, comfortable, and stylish spaces. Simplicity, affordability, and sustainable materials and methods are central to the firm’s approach, ensuring services remain accessible to a broad market.Role DescriptionThe Executive Secretary will provide comprehensive executive administrative assistance to senior leadership, including managing calendars, scheduling meetings, organizing travel arrangements, and preparing correspondence and reports. The role involves handling company secretarial tasks such as filing and maintaining records, organizing documentation, and supporting the preparation of official communications and presentations. The Executive Secretary will serve as a key point of contact, managing incoming calls, emails, and visitor inquiries while delivering professional customer service to internal and external stakeholders. Additional responsibilities include coordinating office logistics, maintaining organized filing systems, preparing minutes of meetings, and supporting the execution of administrative workflows and special projects. This is a full-time, on-site role based in the Riyadh Region.QualificationsStrong clerical skills, including document preparation, filing, data entry, and record management.Excellent communication skills in Arabic & English, both written and verbal, with the ability to interact professionally at all organizational levels.Experience in company secretarial work, such as document control, meeting minutes, and maintaining corporate records.Proven executive administrative assistance skills, including calendar management, travel coordination, and meeting organization.Customer service skills to handle inquiries, support visitors, and maintain positive relationships with clients and partners.Proficiency in office productivity software (e.g., MS Office suite) and familiarity with digital filing and collaboration tools.Strong organizational and time-management abilities, with attention to detail and the capacity to handle multiple priorities.Ability to work on-site in the Riyadh Region and maintain confidentiality and discretion in all executive matters.Relevant diploma or bachelor’s degree in Business Administration, Office Management, or a related field is preferred.Prior experience in an engineering, architecture, or consulting environment is an advantage.If interested please share your CV at career@saudiarc.com with mentioned Job Title in Subject.