Front Office Coordinator

As the first point of contact for staff and visitors, the Front Office Coordinator provides a friendly, professional representation of Newlight and ensures front office operations run smoothly and efficiently. The Front Office Coordinator oversees event planning and execution, office inventory and organization, assists with scheduling, processing expenses, and tracking budgets. This position serves as the main point of contact for vendors related to front office operations.ESSENTIAL FUNCTIONSProvide a warm greeting and connect guests with the appropriate contact.Maintain and troubleshoot the employee and visitor registration system.Answer, screen, and direct incoming phone calls.Reserve visitor parking spaces as needed.Coordinate conference room and visitor calendars and send out notifications.Place food orders & provide setup for meetings.Lead and execute planning and setup of staff events.Oversee office and kitchen supply inventory at both buildings.Implement organization systems throughout the offices, break rooms, and reception areasPrepare, schedule, and ensure fulfillment of outgoing front office documents and small package shipments.Manage incoming and outgoing correspondence faxes, mail, and small packages.Assist with submitting work orders and scheduling repairs for general office space and equipment.Schedule meetings and process expenses for upper management as needed.Assist with budget tracking.Serve as the main point of contact for front office vendors.Provide support for other duties and projects, as needed.QUALIFICATIONS2+ years of experience as a receptionist or front office coordinator in a structured office environmentMust be able to stay focused in a high-traffic area with doors opening and closing throughout the dayGood organizational skills and multitasking abilitiesMust be dependableTeam player who is professional, polite, and service-minded with a can-doattitudeAbility to comprehend established office routines and policiesMust be able to learn quickly from oral and written instructions and meet deadlinesKnowledge of Microsoft Office applications, with emphasis on Outlook and TeamsStrong communication skills (verbal and written) and grammarAbility to work independently and efficientlyDetail-orientedAdaptability, foresight, and ability to anticipateDetermination and resourcefulness to problem-solveSelf-starter who can identify areas of improvement and increase team efficiencyValid and current California driver’s license and insurance along with reliable transportationWORK ENVIRONMENTThis position is required to work onsite in an office/manufacturing environment. In general office spaces, noise levels are low to average, reasonable for office settings.PHYSICAL DEMANDSWhile performing the duties of this job, the employee is regularly required to see, sit, talk, hear, walk, climb, bend, kneel, lift and carry up to 25 pounds, and operate a computer. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.POSITION TYPE/EXPECTED HOURS OF WORKThis is a full-time, non-exempt position, requiring overtime, as needed to complete assigned work. Hours of work: Monday-Friday, 8:30AM-5:00PM.COMPENSATIONThe pay range for this position is $26-$30 per hour, depending on experience, skill level, and other compensable factors.