Procurement Officer
DGM Investment · Dubai, United Arab Emirates
Tailor my CV for this job — freePROCUREMENT OFFICER 1. POSITION DETAILSPosition Title: Procurement Officer
Since 2015, the organization has expanded to over 12 companies across real estate investment, property management, and community operations in Dubai. With a team of more than 300 professionals, DGM Investment manages properties and oversees community operations long after project handover, ensuring well-run and desirable places to live and work. The company is committed to disciplined risk management, delivering on promises, and investing for brighter communities. By 2030, DGM Investment aims to become the region’s leading community investment company.2. JOB PURPOSEThe Procurement Officer will be responsible for managing end-to-end procurement activities supporting the company's real estate portfolio, property management operations, and facilities management requirements.The role requires a strong understanding of the real estate and facilities management industries, including sourcing contractors, negotiating supplier agreements, procuring maintenance materials, managing service providers, and ensuring the timely delivery of quality goods and services at competitive prices.The successful candidate must demonstrate strong commercial awareness, negotiation skills, cost-control capabilities, and the ability to manage multiple procurement requirements across different properties and operational departments. The candidate must also ensure that all procurement activities follow company policies, approval procedures, budgetary controls, and established operational standards.3. KEY RESPONSIBILITIESA. Procurement Planning & ExecutionManage the complete procurement cycle, from receiving purchase requests to sourcing, quotation evaluation, purchase order issuance, delivery coordination, and invoice verification.Review purchase requisitions from Facilities Management, Property Management, Engineering, Maintenance, and other operational departments.Ensure that all purchase requests are complete, properly justified, budgeted, and supported by the required approvals before processing.Develop procurement plans based on operational requirements, preventive maintenance schedules, property projects, and urgent repair needs.Ensure the timely procurement of materials, equipment, spare parts, tools, consumables, and third-party services.Coordinate with internal departments to establish priorities and prevent delays that may affect building operations, tenant satisfaction, or service delivery.Maintain accurate records of purchase orders, quotations, supplier agreements, delivery notes, and procurement documentation.B. Facilities Management & Real Estate ProcurementSource and procure materials, equipment, and services required for the operation and maintenance of residential, commercial, and other real estate properties.Coordinate procurement for HVAC systems, electrical works, plumbing, civil maintenance, painting, carpentry, waterproofing, fire safety, landscaping, cleaning, pest control, and other FM-related requirements.Identify qualified contractors and suppliers for preventive maintenance, corrective maintenance, renovation, refurbishment, and property improvement projects.Obtain and evaluate quotations for building maintenance works, technical services, maintenance contracts, and specialized subcontracting services.Work closely with Facilities Management and Property Management teams to understand technical specifications and ensure that purchased materials and services meet operational requirements.Coordinate with site teams to confirm material specifications, quantities, delivery schedules, and completion requirements.Support procurement activities for property handovers, building upgrades, tenant-related maintenance, and capital expenditure projects.Identify opportunities to consolidate purchasing requirements across properties to achieve better pricing and improved procurement efficiency.C. Supplier Sourcing & Vendor ManagementIdentify, evaluate, prequalify, and maintain a database of reliable suppliers, contractors, subcontractors, and service providers.Obtain a minimum of three competitive quotations whenever practical and required by company policy, subject to approved exceptions.Assess suppliers based on pricing, quality, technical capability, delivery timelines, payment terms, warranty, after-sales service, and compliance requirements.Conduct supplier negotiations to secure competitive prices, favorable payment terms, warranties, and service-level commitments.Maintain professional relationships with suppliers while ensuring fair competition, transparency, and adherence to company procurement procedures.Monitor supplier performance and address issues relating to delays, defective materials, poor workmanship, and contractual non-compliance.Periodically review supplier pricing and identify opportunities to improve commercial terms.Develop alternative supplier sources to minimize dependency on individual vendors and reduce operational risks.D. Cost Control & Commercial NegotiationEnsure procurement decisions deliver the best overall commercial value without compromising quality, safety, or operational requirements.Compare supplier quotations against historical purchases, market prices, approved budgets, and established cost benchmarks.Negotiate discounts, bulk-purchase rates, extended warranties, credit facilities, and favorable contractual terms.Identify cost-saving opportunities through supplier consolidation, alternative sourcing, standardization of materials, and improved purchasing strategies.Monitor procurement expenditure against approved budgets and highlightEmployee Benefits Include:Competitive Salary: Attractive compensation based on the candidate's experience, technical knowledge, and commercial capabilities.Employment Visa: UAE employment visa sponsorship in accordance with applicable company policy and UAE labour regulations.Medical Insurance: Medical insurance coverage in accordance with company policy and applicable UAE requirements.Annual Leave: Paid annual leave in accordance with UAE Labour Law and company policy.