Procurement Specialist

Responsibilities

Sourcing & Sourcing Management: Research, identify, and evaluate prospective suppliers. Manage master data, including supplier registration, validation, and continuous performance evaluation.Quotation & Analysis: Receive Purchase Requests (PRs), obtain competitive quotations, and perform detailed commercial and technical quotation analyses.PO Lifecycle Management: Prepare, issue, and follow up on Purchase Orders (POs) using ERP systems. Obtain necessary approvals and handle formal PO closure upon delivery.Contracting: Prepare procurement agreements, negotiate commercial terms, and maintain strong, professional relationships with vendors.Logistics & Compliance: Oversee logistics operations, prepare customs clearance documentation, manage cargo insurance, and ensure strict adherence to SABER platform requirements.Inventory & Warehouse Coordination: Coordinate closely with the warehouse team to manage inventory levels and maintain accurate purchase and pricing records.Stakeholder Coordination: Act as the primary point of contact and maintain continuous coordination with end-user departments to fulfill project requirements.Risk & Quality Control: Manage equipment warranties and process vendor claims in case of defects, shortages, or delivery delays.Required Skills and QualificationsFunctional Skills and Knowledge:ERP Systems Proficiency: Hands-on experience operating and managing procurement cycles within Microsoft Dynamics 365 and Odoo (PR-to-PO workflows, inventory matching, and vendor management).Three-Way Matching & GRN Control: Ability to accurately reconcile Purchase Orders, Goods Received Notes (GRNs), and supplier invoices within ERP systems.Local Regulatory Compliance: Strong knowledge of Saudi customs regulations, import/export documentation, and SABER platform requirements.Tax & ZATCA Awareness: Familiarity with basic commercial invoice auditing, ensuring supplier compliance with ZATCA tax rulesInterpersonal Skills: Effective Negotiation: Proven ability to negotiate pricing, payment terms, and delivery schedules to achieve cost savings without compromising quality.Cross-Functional Collaboration: Exceptional skills in coordinating seamlessly with internal end-user departments (such as Engineering, Finance, and IT).Problem-Solving & Conflict Resolution: Quick and efficient at handling vendor delivery delays, processing claims, and managing warranty disputes.Clear & Professional Communication: Strong verbal and written communication skills to maintain professional, long-term relationships with global and local suppliers.Attention to Detail & Analytical Thinking: High accuracy in performing quotation comparisons, analyzing cost trends, and generating procurement reports.Time Management & Agility: Ability to prioritize urgent project requirements and multi-task effectively under tight project timelines.Qualifications/Experience:Education & Experience:

• Bachelor’s degree in supply chain management, Business Administration, Engineering, or a related field.
• 5–7 years of proven experience in procurement preferably within Water services companies