Property Manager

Mark IV Capital is a privately held, growth-oriented real estate development and investment company headquartered in Newport Beach, CA focused on acquiring, developing, owning, and operating commercial real estate investments. The firm is seeking an experienced Property Manager to join its California team, working at our Newport Beach office.The Property Manager will represent the company in the assigned region in addition to performing a variety of operational duties. This individual will be responsible for the daily management of all the company's commercial properties within the assigned region while working with a team. This position will perform general clerical duties including tenant communications and vendor communicationsMark IV Capital values creativity and innovation and encourages its employees to develop solutions to the challenges we face. We respect and capitalize on our diverse attributes and abilities to maximize the effectiveness of the team. We support open communication and an informal, yet professional, work environment.ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.Property OperationsWork with regional team to ensure efficient operations of properties in a Class A fashionEnsure timely, professional and efficient responses to tenant requestsPrepare and present annual property budgetsPrepare and distribute CAM Estimates and CAM Reconciliation to all tenantsIdentify, engage, and manage vendors to maintain buildings, equipment and systemsManage vendor insurance documentation and ensure vendor insurance meets requirementsManage software for handling tenant maintenance requestsComplete property walks on a frequent and regular basisUpdate and present monthly reports for property expensesInitiate and resolve insurance claims with all partiesEnsure invoices are submitted and approved in a timely manner among the teamProvide land management duties, including timely filing of documentation and managing complianceMaintain leases, contracts and other property documentation in an organized fashionPrepare and maintain lease abstractsMaintain keys and access cards for all buildings in an organized fashionTenant ManagementProvide high level of customer service to tenantsEstablish and maintain strong positive tenant relationsPlan and hold tenant appreciation eventsAssist in planning broker events with Regional TeamMonitor accounts receivable and implement collection actions on delinquent accountsMaintain tenant insurance documentation and ensure it meets requirementsMaintain tenant information (current phone numbers and emails, emergency contacts, etc.).Manage security deposit refunds to tenantsAssemble tenant move-in packets and manage tenant move-in/out processesManage tenant notifications in a timely and appropriate fashionTenant Improvements / Capital ExpendituresSupport regional team in the completion of TI / CapEx projects to ensure projects are on time, on budget, consistent with local codes, and in compliance with leasesConduct punch walk with tenantsCoordinate various vendors simultaneously and ensure property accessEnsure smooth transition from completion of TI projects to tenant occupancyProvide appropriate timely tenant notification, if necessary, for TI / CapEx projectsRegional Office OperationsProficient knowledge and ability to operate regional office systems and technologyAttend regularly scheduled Regional Team meetingsProvide administrative assistance for submitting, maintaining, and filing documents with governmental entitiesQUALIFICATIONSTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.Education / Experience High School Diploma or GED equivalent requiredBachelor’s degree preferably in business, finance, economics or similar preferredMinimum of 5 years of commercial property management experienceExcellent proficiency in Office 360 applications and other reasonable software applicable to position and organizational needsExcellent proficiency in YardiCertificates, Licenses, RegistrationsCPM Certification preferredOther Skills and AbilitiesUnderstanding of and the ability to manage all aspects of land and commercial propertiesBasic knowledge of accrual and cash accounting principlesStrong interpersonal and organizational skillsExcellent written and verbal communication skillsAbility to meet deadlinesMust be a self-starter and a go-getterStrong analytical and problem-solving skillsAbility to greet the public in a cheerful and helpful mannerA positive attitudeProfessional demeanor with the ability to greet tenants and visitors in a cheerful and helpful mannerMust be able to work both independently and in a teamMust be detail-oriented, flexible, and multi-task orientedDemonstrates integrity and strives for excellence in work productAbility to travel to assigned properties and meet with clients, brokers, and tenantsAbility to follow directions from a supervisorAbility to understand and follow posted work rules and proceduresAbility to accept constructive criticismLanguage SkillsAbility to read and interpret documents such as safety rules, operating instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of people.Mathematical SkillsAbility to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages. Advanced accounting skills.Reasoning AbilityAbility to apply commonsense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.Physical DemandsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is frequently required to sit. Repetitive hand/finger motion and close vision work are required due to the use of the computer and desk work. The employee must occasionally lift and/or move up to 15 pounds.Work EnvironmentThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.The noise level in the work environment is generally quiet to moderate.Travel required to assigned propertiesCommentsGoals and objectives to be established on an annual basis.