Administrative Assistant

Job Summary:The Administrative Assistant provides clerical and administrative support to executive staff.

Job Responsibilities

Prepare correspondence, memoranda, reports and other documents pursuant to management requests, all while maintaining a high degree of confidentiality. Prepare and distribute meeting minutes according to established protocols. Organize and maintain hardcopy and paperless records and forms according to established protocols. Screen, receive and direct telephone calls and visitors. Schedule and maintain calendar of appointments, meetings, and travel itineraries. Coordinate related arrangements. Distribute mail, reports, memoranda, and other documents pursuant to management request. Order and maintain office supply inventory. Make independent judgments in minor decisions where alternatives are limited, and standard policies/protocols have been established. Work with internal and external customers via telephone or face-to-face interaction, and collaborate with other healthcare professionals and staff. Required Skills & Experience:Three (3) years of secretarial experience. Demonstrated ability to maintain a high degree of confidentiality. Working knowledge of MS Word, Access, and PowerPoint for the preparation of memoranda and reports. Familiarity with established operations policies and procedures. Effective interpersonal, written, and oral communication skills. Ability to organize and prioritize work effectively and efficiently. Detail-oriented as required in the examination of numerical data. Required Education:High School Diploma or GED. Shift:Flexible on tasks assignedTeam mentalityWilling to follow instructionsStart:Experience working on Workers Comp claimsMS Excel